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Privacy Policy

PRIVACY NOTICE 
for
Valley Invicta Academies Trust
(Invicta Grammar School, Valley Park School, The Lenham School, Valley Invicta Primary School at Aylesford, Valley Invicta Primary School at Holborough Chase, Valley Invicta Primary School at Leybourne Lakes, Valley Invicta Primary School at Kings Hill)

 

1. Privacy Notice - Data Protection Act 1998

We, Valley Invicta Academies Trust, are a data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school, Kent County Council and the Learning Records Service. 

2. How we use your personal information

We hold this personal data and use it to: 

•    Support your teaching and learning;
•    Monitor and report on your progress;
•    Provide appropriate pastoral care, 
•    Support you decide what to do after you leave school and
•    Assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken. 

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

We are required by law to pass some information about you to the Department for Education (DfE) and, in turn, this will be available for the use of the LA.

Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide both your and your parent’s/s’ name(s) and address, and any further information relevant to the support services’ role. However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, address and your date of birth be passed to the support service. This right transfers to you on your 16th birthday

3. Supporting you plan your future

3.1 How we share additional data collected in Year 10, 11, 12 and 13 with Kent County Council

The information detailed below that Valley Invicta Academies Trust collects from you during Year 10, Year 11, 12 and 13 may be shared with other organisations in order to provide you career and other guidance and for administrative, statistical and research purposes relating to education and training.

3.2 Information we have to pass on by law

We are required by law to pass some of your information to Kent County Council (KCC) as part of the Intended Destination, September Guarantee and Annual Activity processes.  This is to assist KCC fulfil its legal obligation under the Education and Skills Act 2008 and the Apprenticeship, Skills, Children and Learning Act 2009 to assist, encourage and enable young people aged 13-19 (and young adults with learning difficulties or disabilities up to the age of 25) to participate in education or training. KCC are then required to share this information with the Department of Education.

We share the following information about you:

•    What you are intending to do after Year 11 in terms of education, training or employment (your Intended Destination).
•    Which post-16 provider made you an offer of a place on a course at the end of Year 11 or Year 12 if you stayed at this school after Year 11(referred to as the September Guarantee).
•    What your destination is after you leave Year 11 or Year 12 or Year 13, if we are aware of this (as part of the Annual Activity Survey).  This could include sixth form at this school.

3.3 Information KCC may share with us once you have left school 

Kent County Council has a legal responsibility to track all young people up to the age of 19 (and young adults with learning difficulties or disabilities up to the age of 25).   The purpose of collecting this information is to assist the planning of education and training for young people and the support services they require.  Some of this information is then shared with the Department of Education who use the information to plan at a national level.

Kent County Council will, if you allow, inform us (name of school) of your current activity once you have left the school.  This is in relation to education, training, employment with training you may be undertaking and whether you are NEET (Not in Education, Employment or Training).  

The purpose of this is to:

•    Enable us to offer support should you become NEET
•    Check that the education we provide is enabling students to make a positive progression once they leave the school
•    Help plan support and education for future students.

3.4 Information that may be shared with other schools and colleges

Some of the information we collect from you during Year 10 and 11 and as part of the Intended Destination, September Guarantee and Annual Activity processes may also be shared with EFA funded post-16 providers (hereafter referred to as ‘post-16 providers’) who deliver in Kent.

These providers are listed on www.kentchoices4u.com.  

These providers could offer you a progression route and support your transition into post-16 education, training or employment with training.

To support your transition to post-16 education and to support planning for future learners we, or KCC, may also need to share further information on you directly with post-16 providers after you have enrolled, this includes:

• Whether you are NEET and may need support finding an education/training/employment opportunity
• Your activity after leaving a FE College after Year 12 or 13
• Your attendance record at school
• Whether you have been excluded from school
• If you have any special educational needs
• Whether you are looked after/or a care leaver
• Whether you are a carer
• Whether English is an additional language for you
• Whether you are a traveller
• Whether you receive free school meals, and
• Whether you are currently supervised by the Youth Offending Team.

4. You have a choice about what information is shared after you turn 16.

You can ask that:

•    No information beyond name, address and data of birth be shared with KCC in regard to the provision of Local Authorities support services for young people or
•    No information about your current activities once you have left school be shared with us and or 
•    No information to be shared with post 16 providers in the future, once you have enrolled at another provider.

To do this please contact manager@valleypark.viat.org.uk or office@invicta.kent.sch.uk or office@lenham-kent.sch.uk to let them know which information you do not want to be shared.  

Alternatively you could contact the Management Information Team at KCC, management.information@kent.gov.uk 

5. How we keep your information safe.

Both Valley Invicta Academies Trust and KCC keep information about you on computer systems and also sometimes on paper. We hold your education records securely and retain them from your date of birth until you reach the age of 25, after which they are safely destroyed.

There are strict controls on who can see your information.  We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you stay safe and healthy or we are legally required to do so.  

6. Need to know more about how we process your information?

If you need more information about how Valley Invicta Academies Trust uses your information or to see a copy of your information, please contact clerk@viat.org.uk.

If you would like to get a copy of the information about you that KCC shares with the Department for Education or post-16 providers or how they use your information, please contact:

Information Resilience & Transparency Team
Room 2.71
Sessions House
Maidstone
Kent
ME14 1XQdataprotection@kent.gov.uk

You can also visit the KCC website if you need more information about how they use and store your information. Please go to:http://www.kent.gov.uk/your_council/contact_us/access_to_information.aspx

7. Need more information about young peoples’ services?
 
For more information about young peoples’ services, please go to the Directgov Young People page at www.direct.gov.uk/en/YoungPeople/index.htm or the KCC website at www.kent.gov.uk 

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21/02/24

World Book Day is just over 2 weeks away now!What are some of your favourite books that you've read so far this year, who are your favourite authors... We'd love to hear your thoughts on reading, books and literature!#WorldBookDay pic.twitter.com/tZnX6Fd8WS

19/02/24

Last term, our Year 9 photographers explored aperture, depth of field and composition in their work to create these stunning photographs of miniature cars, inspired by the works of Kim Leuenberger! pic.twitter.com/jYOG8pXoS1

06/02/24

We currently have several vacancies available including a Teacher of MFL Spanish, a Receptionist and a Careers Advisor.If you are looking to join a friendly and encouraging team, please submit an application using the link below!https://t.co/Wp92LBuZXj pic.twitter.com/mLyLvveSza

30/01/24

Last week marked the Primary Literacy Challenge! Thanks to all the teams who attended, we hope you had a great time! See you at our Primary STEM challenge next term! Congratulations to for winning! 🏆🎉 pic.twitter.com/ILU5YmABv1

30/01/24

A reminder to students and parents that next Monday, 5 February is a non-uniform day and students are encouraged to wear something blue or nature-themed if they have items in their wardrobe to support and raise awareness for The Marine Conservation Society 💙 pic.twitter.com/bNElZCXC2h

29/01/24

Today our little Shaun The Sheep was seen greeting students whilst proudly wearing the team colours! Congratulations to the team for playing an absolutely phenomenal match!🏆 pic.twitter.com/7rUrFd2EBx

25/01/24

🥘🔪🍅Just over a week to go before entries close for Young Cooks 2024. 🍅🔪🥘 Don't miss the opportunity to enter, and be part of an amazing educational and inspirational cooking experience! ENTER NOW! https://t.co/8990CZdWr5#YoungCooks pic.twitter.com/reZwRtXJia

23/01/24

🥘🔪🍅Just over a week to go before entries close for Young Cooks 2024. 🍅🔪🥘 Don't miss the opportunity to enter, and be part of an amazing educational and inspirational cooking experience! ENTER NOW! https://t.co/8990CZdWr5#YoungCooks pic.twitter.com/reZwRtXJia

18/01/24

The Year 6 Dance Workshop booking are closing tomorrow! So make sure you book your space!Students will have the opportunity to work in teams as they create a short dance routine, exploring the world of Alice In Wonderland through movement!https://t.co/DJyRN2jRDA pic.twitter.com/5X3M0vBuAB

15/01/24

Our Year 6 Dance Workshop is NOW live on our Eventbrite page!Come join us as we explore the world of 'Alice in Wonderland' through movementTo book your space head to the link below - please note spaces are limitedhttps://t.co/xmRo0FXeOr pic.twitter.com/mR0r60j5j1

03/01/24

We have several Teaching Vacancies currently available for subjects including English, Science, Business & Economics and Mathematics.If you are looking for a new opportunity and would like to join our team, please have a look at our vacancies below:https://t.co/Wp92LBuZXj pic.twitter.com/13osAiN2jE

11/12/23

Last week, Invicta's Chamber Choir and the and Invicta Concert Choir performed several carols for the Carol Concert last Wednesday🌟Thank you to all who came along and enjoyed the performance, and thank you to the students who sang so beautifully🎶 pic.twitter.com/1byTbatAGV

11/12/23

We were lucky enough to have students from help us with our ‘Christmas Care Package Campaign’🎅🏼❤️Thank you!https://t.co/Kz2cMV2T3i#wishes pic.twitter.com/4PxeAgNCXa

10/12/23

We were lucky enough to have students from help us with our ‘Christmas Care Package Campaign’🎅🏼❤️Thank you!https://t.co/Kz2cMV2T3i#wishes pic.twitter.com/4PxeAgNCXa

07/12/23

Today kicked off our annual RAG week with Sleepyhead Day! Years 8, 11, 12 & 13 participated and dressed in their cosiest, comfiest pj's😴This year, our RAG week charities are: (of Maidstone & Weald) pic.twitter.com/GlLrXpFs21

07/12/23

Thank you for coming along, and congratulations!👏 https://t.co/UVHVjiIr6C

06/12/23

Invicta recently held its Sixth Form Open Evening, welcoming current and prospective students to tour our A Level facilities and explore the options available here!Thank you to all who attended and thank you to all the staff and Sixth Form students who helped out on the night!🌟 pic.twitter.com/B779GfLEyk

04/12/23

Last Friday our Reception was transformed for the festive season! The Christmas Tree was decorated and we were joined by some elves for the occasion. Even our little friend Shaun the Sheep joined in the fun and helped us decorate the tree!🎄 pic.twitter.com/xCcRzaV1H3

01/12/23

We're looking forward to playing next Tuesday!🌟⚽️ https://t.co/UfaFKjPQ4P

30/11/23

A reminder to all students that your last chance to book your Christmas Lunch is tomorrow! The cost is £3 and parents will need to pay via MyEvolve pic.twitter.com/M5a6DnDbLP

22/11/23

During half term, 38 students from Years 9-13 went on an exciting week-long STEM trip to Orlando in which they explored the Kennedy Space Centre, Disney’s Magic Kingdom, Universal Studios and Islands of Adventure!! pic.twitter.com/Cbsxj6pOG3

20/11/23

Over the Autumn half-term, Invicta students travelled to the West Coast of America for a social sciences trip in which they explored California including Los Angeles and San Francisco🌇🌉 pic.twitter.com/d2ewV5OPHf

17/11/23

Last Sunday, Kimaya in 10N and Ameesha in 8V took part in the Remembrance Parade as Cadets. The event began with a march in Maidstone, followed by laying Poppy Wreaths at memorials and holding a two-minute silence to honour those who lost their lives fighting💚 pic.twitter.com/SsCcxD6844